Email Management In DirectAdmin – DirectAdmin is a powerful web hosting control panel that simplifies various server management tasks, including email management. With its intuitive interface, users can easily create, configure, and manage email accounts, ensuring effective communication for businesses and individuals alike. Here’s a comprehensive guide on how to use DirectAdmin for email management.
Table of Contents
1. Accessing the Email Management Section
- Log into DirectAdmin: Start by logging into your DirectAdmin account with your credentials.

- Navigate to Email Management: Once logged in, look for the “Email Accounts” or “Email Management” section, typically found in the User Level menu.
2. Creating a New Email Account
- Click on “Email Accounts”: In the Email Management section, you will see options related to email accounts.

- Add a New Email Account:
- Click on the “Create Mail Account” button.

- Fill in the required fields, including:

- Email Address: Choose the desired email prefix (e.g., info, support) and select the domain name.
- Password: Create a strong password for the email account.
- Quota: Set a storage limit for the account if necessary.
- Click “Create” to finalize the new email account.
3. Managing Email Accounts
- View Existing Accounts: In the Email Accounts section, you will see a list of all existing email accounts associated with your domain.
- Edit or Delete Accounts:
- Edit: Click on the “Edit” button next to an email account to modify its settings, such as password or quota.
- Delete: If you need to remove an email account, click the “Delete” button next to the account you want to remove. Confirm the deletion when prompted.
4. Setting Up Forwarders
- Email Forwarders: You can create forwarders to automatically redirect emails sent to one address to another.
- Creating a Forwarder:
- Navigate to the “Forwarders” section within Email Management.
- Click on “Add Forwarder”.
- Enter the email address you want to forward and the destination email address.
- Click “Create” to set up the forwarder.
5. Managing Autoresponders
- Setting Up Autoresponders: Autoresponders can automatically reply to incoming emails, informing senders of your unavailability.
- Create an Autoresponder:
- Go to the “Autoresponders” section.
- Click on “Add Autoresponder”.
- Fill in the fields, including the email address and the message you want to send automatically.
- Set the time period for the autoresponder to be active, if applicable.
- Click “Create” to activate the autoresponder.
6. Configuring Email Filters
- Email Filters: Filters allow you to manage incoming emails based on specific criteria (e.g., sender, subject).
- Creating a Filter:
- Navigate to the “Email Filters” section.
- Click on “Add Filter”.
- Define the conditions for the filter (e.g., if the email is from a certain address).
- Choose the action you want to take (e.g., move to a specific folder, delete).
- Click “Create” to activate the filter.
7. Accessing Webmail
- Webmail Access: DirectAdmin typically provides access to webmail applications like Roundcube, allowing you to check your email online.
- Login to Webmail:
- Navigate to your webmail URL, which is usually something like mail.yourdomain.com.
- Enter your email address and password to access your inbox.
8. Configuring Email Clients
- Email Client Setup: To access your email from desktop or mobile clients (e.g., Outlook, Thunderbird), you need to configure the client with the appropriate settings.
- Obtain Settings:
- Go to the “Email Accounts” section in DirectAdmin and click on the email account you want to configure.
- Find the settings for IMAP/POP3 and SMTP, including server addresses, ports, and security protocols.
- Set Up in Email Client:
- Open your email client and add a new account using the settings obtained from DirectAdmin.
- Test the configuration to ensure everything is working correctly.
9. Monitoring Email Usage
- Email Usage Statistics: DirectAdmin provides tools to monitor email account usage and quotas.
- Check Usage:
- Go to the “Email Accounts” section to view the storage used by each account.
- Ensure that accounts are within their quotas to avoid service interruptions.
Conclusion
DirectAdmin offers a robust set of tools for managing email accounts, making it easy for users to create, modify, and oversee their email communications. With features like email forwarders, autoresponders, and filters, users can optimize their email management processes effectively. By understanding and utilizing these features, you can ensure seamless communication for yourself and your organization.